The Create Debit Batch or Create Credit Batch push-buttons are used to create a new batch. The selection of one of the push-buttons displays the Batch Monetary (Add Header) view. The user enters the appropriate information and selects the Continue push-button. The Batch Monetary Entry (Transaction Lines) view is displayed. The user enters the appropriate information and selects the Save or Submit push-button. The batch is saved or submitted to Recovery Accounting.
Follow these steps to create a new batch:
Select Batch Monetary Entry from the Navigation menu. The Batch Monetary Entry view is displayed.
Select the Bank associated with the new batch.
Select the Batch Date that the new batch is to be processed on. The date may be specified in the appropriate format or selected using the Calendar widget.
Select the Create Debit Batch or Create Credit Batch push-button. The Batch Monetary (Add Header) view is displayed.
Specify a Batch Number identifying the batch.
Select a Batch Category for the group of transactions.
Select the default application type for each of the associated transactions in the batch using the App drop down list.
Select the Transaction Source for the transactions in the batch.
Specify the default Effective Date for the transactions in the batch. The date may be specified in the appropriate format or selected using the Calendar widget.
Enter a Description for the batch.
Indicate the Control Organization Levels for the transactions in the batch. The specified levels are used to create GL suspense for out-of-balance batches. The Clear push-button may be selected to delete the defaulted bank levels.
If the transactions are associated with a third party select the appropriate Third Party from the drop down list.
If the transactions are associated with a third party indicate whether the commission amount specified has been withheld in funds forwarded by the Third Party using the Withheld by Third Party drop down list.
Specify the Total Amount, if known, for all the transactions in the batch.
To end the Create Batch process without adding the associated transactions, select the Save push-button. The batch header is saved to Recovery Accounting.
To continue with the Create Batch process and add the associated transactions, select the Continue push-button. The Batch Monetary Entry (Transaction Lines) view is displayed.
Specify the appropriate application type for the corresponding transaction, if different from the App specified on the header, in the App field. If the type codes are unknown select the App hyperlink to display the App Codes dialog. The dialog lists the valid codes for the App field. Select the Close push-button once the correct code is located. Enter the code in the App field on the Batch Monetary Entry (Transaction Lines) view for the corresponding transaction.
Specify the Account Number for which the corresponding transaction is to be applied.
Specify the Amount of the corresponding transaction.
Specify the Effective Date for the corresponding transaction if it is different from the effective date specified on the batch header.
Indicate the appropriate Transaction Code for the corresponding transaction. If the transaction codes are unknown select the Tran Code hyperlink to display the Transactions Codes dialog. The dialog lists the valid codes for the Tran Code field. Select the Close push-button once the correct code is located. Enter the code in the Tran Code field on the Batch Monetary Entry (Transaction Lines) view for the corresponding transaction.
If desired enter a Description for the corresponding transaction.
Specify the appropriate Payment Source code for the corresponding transaction. If the payment source codes are unknown select the Payment Source hyperlink to display the Payment Source Codes dialog. This link is only available for payment batches. The dialog lists the valid codes for the Payment Source field. Select the Close push-button once the correct code is located. Enter the code in the Payment Source field on the Batch Monetary Entry (Transaction Lines) view for the corresponding transaction.
Repeat steps 17 through 23 for all of the transactions in the batch. If more than 10 transactions exist in the batch, after the first ten transactions are entered select the Continue push-button. A blank Batch Monetary Entry (Transaction Lines) view is displayed.
Select the Save push-button to the save the batch to Recovery Accounting. If the batch save is processed successfully the Batch Monetary Entry view is displayed. If the batch save is not processed successfully the errors are displayed in the Messages dialog.
Select the Exit push-button to return to the Batch Monetary Entry view without saving the entry. The user is presented with a Do you want to save dialog box. Select Yes to save, No to exit without saving, or Cancel to terminate the exit request and return to the Batch Monetary Entry (Transaction Lines) view,
Select the Submit push-button to submit the transaction for processing in Recovery Accounting. If the Total Amount specified on the Batch Monetary Entry (Add Header) is not equal to the sum of all the transaction Amounts on the Batch Monetary Entry (Transaction Lines) view the Out of Balance Submit dialog is displayed. Select the OK push-button to submit the batch regardless of the balances not matching. Select the Cancel push-button to cancel the submit process and return to the Batch Monetary Entry (Transaction Lines) view. If the submit is successful, the Batch Monetary Entry view is displayed. If the submit is unsuccessful, the errors are displayed in the Messages dialog.
Select the Back to Beginning push-button to return to the Batch Monetary Entry (Add Header) view.